This study involved secondary analysis of de-identified, publicly available registry data and institutional administrative records. In accordance with institutional guidelines and national regulations, the Ethics Committee of the Women's Hospital, School of Medicine, Zhejiang University, waived ethical approval, as the study did not involve human participants, identifiable personal data, or interventional procedures. A formal waiver reference number was not issued for this study.
Study design and data sources
A retrospective review of interventional drug trials registered between 2019 and 2023 was conducted. The analysis period was restricted to trials registered by December 31, 2023, because this was the latest year for which complete registry and institutional CTMS verification were available during data extraction and analysis. Two complementary data sources were used:
- The National Drug Clinical Trial Registration and Information Disclosure Platform (ChiCTR), which serves as China's official registry for interventional drug trials. In 2013, the National Medical Products Administration introduced the official national registry platform (http://www.chinadrugtrials.org.cn), which requires all interventional clinical trials in China to be registered in accordance with the WHO Trial Registration Data Set7.
- The institutional Clinical Trial Management System (CTMS), which provides lifecycle monitoring of trials conducted at the Women's Hospital, School of Medicine, Zhejiang University (https://gcp.womanhospital.cn). This system records project initiation, project execution milestones, project monitoring activities, regulatory submissions, and final archiving, enabling specific time and status tracking8.
Data retrieval from ChiCTR and CTMS was initially conducted by the lead investigator using predefined search criteria and institutional identifiers. To improve reliability, a randomly selected subset of extracted records and classifications was independently verified by a second reviewer. Discrepancies regarding trial status, timelines, or institutional participation were resolved through manual review of archival records and consultation with a senior investigator.
Stage 1: ChiCTR platform screening
The advanced search function of ChiCTR was used to identify interventional drug trials for which the Women's Hospital, School of Medicine, Zhejiang University was listed as a participating institution. The search was restricted to records registered between 2013 and 2023. Information extracted included trial identifier, first public posting date, primary completion date, sponsor, phase, intervention type, target condition, and recruitment status. This was done to ensure that all drug trials registered with the regulator were exhaustively identified9.
Stage 2: CTMS cross-verification and temporal alignment
Trials identified through ChiCTR were cross-verified using institutional CTMS records. The CTMS trial creation date was used to represent trial initiation, whereas the trial archiving date represented study completion or termination. For trials conducted before 2019, paper records were manually reviewed to determine the on-site completion date. Trials were excluded if they were completed before 2019 or registered on or after January 1, 2024. This cross-verification procedure ensured the accuracy of timelines and minimized misclassification of trial activity phases. The overall process of trial identification, screening, CTMS cross-verification, eligibility assessment, and final inclusion is summarized in Supplementary Figure 1.
In CTMS records, “completed” trials were defined as studies that fulfilled the planned recruitment, follow-up, and archival procedures in accordance with protocol requirements, whereas “terminated” trials were discontinued before planned completion due to administrative, sponsor-related, operational, or recruitment-related reasons.
Data extraction:
A standardized data extraction form and predefined coding manual were developed before data collection to ensure consistency across variables and data sources. Initial extraction was performed by the lead investigator, and a randomly selected subset of extracted variables was independently verified by a second reviewer as part of quality-control procedures.
Extracted variables were standardized and compiled into a structured Excel database, and included: 1) temporal metrics, including trial initiation and completion dates; 2) trial scope and status, including multicenter participation and institutional role; and (3) therapeutic information, including drug category, target disease or condition, and specialty department. These variables were selected to characterize temporal trends, specialty distribution, and the therapeutic focus of the institutional drug trial portfolio.
Data processing and quality control
Variable definitions, classification rules, and missing data handling
To ensure reproducibility and transparency, a predefined variable dictionary and explicit classification rules were applied consistently across both data sources (ChiCTR and CTMS) (Supplementary Table 1). Investigational therapies were categorized according to their primary pharmacologic mechanism and therapeutic class using Anatomical Therapeutic Chemical (ATC)-aligned classification principles and investigator consensus review.
Missing data assessment
Missingness was quantified for all key analytical variables. There were no missing data for trial identification number, specialty department, or trial scope. Variables with incomplete information were documented during data cleaning and verification procedures.
Data cleaning
ChiCTR identifiers were used as the primary keys to identify and remove duplicate records. Records with missing or inconsistent temporal information (e.g., trial initiation or completion dates) were identified by comparing the ChiCTR and CTMS datasets. These records were subsequently verified using archived institutional documentation, including trial initiation forms, regulatory correspondence, monitoring reports, and study closure records. When sufficient documentation was available, the missing dates were corrected and updated in the analytical database; otherwise, the original record was retained and flagged for review. A review was conducted for outliers (more than 3 standard deviations from the project duration median). These procedures were implemented to improve the integrity, completeness, and reliability of the dataset in accordance with best practices for retrospective observational research10.
Quality assurance
To improve reliability, 20% of the included trials were randomly selected using computer-generated random sampling for independent validation of extracted variables and trial classifications by a second reviewer. Inter-rater agreement between reviewers was excellent (Cohen’s κ = 0.92), indicating a very high level of classification consistency. Discrepancies were resolved through consultation with a senior investigator.
Statistical analysis
Descriptive statistics were used to summarize the trial portfolio over five years. The analytical domains and portfolio metrics evaluated in this study are summarized in Table 1. The analytical domains evaluated in this study included: (1) trial volume and distribution, including annual trial volume, specialty distribution, multicenter participation, institutional role, and trial status; (2) therapeutic focus, including drug classes and disease indications; and (3) temporal trends in annual trial initiation.
Trend analysis
annual trial volume over time, with corresponding 95% confidence intervals. Descriptive statistics were used to summarize trial characteristics, specialty distribution, therapeutic focus, multicenter participation, institutional role, and trial status. The analysis was performed using SPSS v27.0.11 and R v4.3.212.
Reporting guidelines:
This study is reported in accordance with the Strengthening the Reporting of Observational Studies in Epidemiology (STROBE) guidelines for cross-sectional studies. A completed STROBE checklist indicating the location of each recommended item in the manuscript is provided as Supplementary Table 2.